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Online booking module

Let clients reserve your resources without waiting.

Publish the availability, price and booking rules for rooms, studios, desks or equipment. Clients choose valid dates and pay online while Zencal keeps the reservation, payment and client details connected.

What is the rental module in Zencal?

It is an online booking and payment process for time-based resources such as studios, rooms, desks and equipment. Clients choose available dates, provide their details and pay without manual coordination.

Best for
Studios, co-working spaces, rooms and equipment for hire
Replaces
Availability enquiries, manual quotations and separate payment
Core outcome
A paid reservation recorded without staff involvement

The problem it solves

Rentals often stall while a client waits for availability and price confirmation. The booking module makes the resource, available dates, rules and payment accessible at any time.

How the rental booking module works

  1. 01

    Configure the resource

    Set available dates, duration rules, capacity, price and information shown to clients.

  2. 02

    Client selects dates

    The module verifies availability and calculates the reservation conditions.

  3. 03

    Payment confirms the booking

    Zencal records the client, payment and reservation in one process.

What Zencal handles automatically

  • Availability and reservation checks
  • Online payment and confirmation
  • Client details and booking record

What's next

The resource is reserved. A prepared client is the next step. What comes next?

Zencal also sends the right details and reminders before every confirmed booking.

From reservation to reliable arrival

The rental is booked. Make sure every client is ready.

Add automatic confirmations and reminders to every reservation. Clients receive the details they need while your team handles fewer repetitive questions and missed bookings.

  • Immediate confirmation
  • Email and SMS reminders
  • Less manual follow-up
Explore automatic reminders
Connected growth path Next step
  1. 01
    What works nowRental reserved

    Payment received

  2. 02
    Add nextReminder sequence

    Details sent on time

  3. 03
    Business resultClients arrive prepared

    Fewer missed bookings

Less coordination.
More time for clients.

See how specialists and service teams use Zencal to reduce manual work, deliver a professional buying experience and focus on the people they serve.

Zencal review5.0/5
“For coaches, it’s a great product — much more than a calendar for sessions and appointments.”
—Mira KarpCoach using Zencal
G25.0/5
“Creating the calendar and page is super straightforward. The customer support literally guides you by the hand.”
—Marta J.Growth Marketer
Zencal review5.0/5
“We configured everything once, then the system handled bookings, rescheduling and reminders on its own.”
—Marta HainMDgroup Accounting Office
G24.5/5
“A highly functional tool, on par with the best in the industry. Direct contact and speed are a real plus.”
—M.Enterprise Administrator
Zencal review5.0/5
“Full integration with Fakturownia and Google Calendar, plus complete customization of content and packages.”
—JoannaZencal client for almost 3 years
G25.0/5
“Easy and transparent registration, strong customer service and an open system that supports integrations through API.”
—Grzesiek z F.CEO
G25.0/5
“Clear design, easy access to the most important reports and simple appointment scheduling.”
—Natalia M.Operations Manager
Zencal review5.0/5
“This one tool made my life much easier and saved me many hours.”
—SylwiaZencal client
Zencal review5.0/5
“Communication is clear, transparent and effortless. Zencal support solves every issue as it comes up.”
—KrzysztofZencal client
Zencal review5.0/5
“My technical issue was solved immediately by a real support person.”
—Katarzyna Bawolak-TokarczykZencal client
Zencal review5.0/5
“Very efficient contact and a concrete approach to the problem, without dragging things out.”
—KamilZencal client
4.9/5 average rating
See every Zencal review on G2

Legal, data and technical detailsbefore moving to Zencal.

Review data processing terms, infrastructure location, available integrations and the technical conditions of migration before implementation begins.

01

Do I have to move my entire calendar?

No. Connect your current Google, Outlook or iCloud calendar and keep using it as before. Zencal checks for conflicts and adds new bookings to the connected calendar.

02

Which calendar and payment integrations are supported?

Zencal connects with Google Calendar, Outlook and iCloud. Supported payment providers include Stripe, PayU, Przelewy24, tPay, PayPal and AutoPay. Each connection can be introduced without replacing the rest of your technical setup.

03

How can existing client data be migrated or exported?

Connecting a calendar does not require rebuilding it. Client data can be imported and exported, and our team can help plan a larger migration before making any client-facing changes.

04

Where is the core Zencal infrastructure hosted?

Core cloud infrastructure is hosted in Frankfurt, Germany, within the European Union.

05

How is personal data protected?

Zencal processes entrusted data under a GDPR data processing agreement and applies appropriate technical and organisational safeguards. The intended data scope, retention rules and access model should be confirmed as part of your implementation.

Read the DPA and sub-processor list
06

Is a data processing agreement available?

Yes. An Article 28 data processing agreement forms part of the service terms and documents the roles and responsibilities involved in processing entrusted personal data.

Read the DPA and sub-processor list
07

How are transfers involving non-EEA sub-processors protected?

Where processing involves a sub-processor outside the European Economic Area, safeguards such as Standard Contractual Clauses are used in accordance with the applicable data processing terms.

See the sub-processor list

GDPR

Documented roles and rules for processing entrusted personal data.

Data processing agreement

An Article 28 DPA forms part of the service terms.

EU infrastructure

Core cloud hosting is located in Frankfurt, Germany.

Secure payment providers

Payments run through providers such as Stripe, PayU and Przelewy24.